Custer County Library Board
Minutes
September 13, 2017								     Custer County Library 

The Custer County Library Board of Trustees met at 1:00 p.m. on Wednesday, September 13th in the library conference room.  Trustees in attendance at the start of the meeting were Pat Hoffman, Renee’ Starr, and Seyward Rittberger with Mickey Schlecht presiding and Doris Ann Mertz recording minutes.  Bill Schreier joined the meeting at approximately 1:40 p.m.

AGENDA CHANGES/CORRECTIONS:  

MINUTES
•	August 9th Board Minutes:  Pat moved to accept the minutes as presented.  Seyward seconded the motion.  The motion carried.

TREASURER REPORT:  Renee’ moved to approve the treasurer’s report.  Seyward seconded the motion.  The motion carried.
•	GENERAL CHECKING :   $16,271.39 as of 08/31/17
•	COUNTY SPREAD SHEET:  	Balance:  $71,836.93	 	64.6% expended

LIBRARIAN REPORT:    Trustees received a hard-copy of the library statistics for August.  That report is attached to and is part of this month’s minutes.
•	Foundation -- The Foundation met on August 23rd at 1 p.m.  Jim Meyer of Edward Jones attended the meeting and obtained clean copies of the needed signatures on the risk-assessment forms from the Foundation Council.  He again explained the Guided Solutions platform that the Foundation has chosen to use to manage their funds.  Mark Hogg is leading an effort to choose a method to recognize donors on a wall of the library.  The Foundation is interested in pursuing a donor recognition tree with different colored leaves representing the various levels of donors.  Doris Ann has been digging through old library records to find the names of major donors to the library prior to the formation of the Foundation.  The Foundation has reimbursed the library for the full amount of the library monument sign, but the check has not yet been deposited.  An ad for a council member to replace Mark Hogg should be in the next two editions of the paper.  Hogg has served on the Council for two three-year terms.  Trustees are encouraged to spread the word to potential candidates about the open position.  The next meeting will be on October 4th at 1 p.m. 
•	Hermosa Book Sale – The Hermosa Book Sale, which is hosted at the Custer County Fair, was very successful and brought in $1,222 in profits.  A deposit of $1,022 was made in the library checking account and will be reserved to benefit the Hermosa Library.  The remaining $200 was kept at the Hermosa Library for miscellaneous expenses.  
•	Story-time – Story-time began on September 8th.  During Doris Ann’s absence on the last two Friday’s of September, Luann Austad has volunteered to host Story-time. 

UNFINISHED BUSINESS:  
•	Library Sign 
The library has paid Custer Sign Company the remaining balance for the sign, and the Foundation has reimbursed the library for the entire cost of the sign -- $6,546.  The building/maintenance department plans to add some landscaping rock around the sign in the future.  
•	Accreditation
Doris Ann will have the accreditation application complete by September 18th, when the application period opens.
•	Marketing Plan
The marketing plan for 2017-19, adopted at the August meeting, was added to our official policy and planning book and was sent out to trustees via e-mail.   
•	Replacement Trustee
Two individuals have expressed interest in serving as Library Trustees:  Jim Laverick and Marci Swanda.  Jim works part-time as a dispatcher and serves on the Custer County Search and Rescue Team.  He is retired from the FBI and was a Marine Officer prior to that.  His daughter, Mackenzie, is the teenager who started the ACT Prep Club that meets at the library.  His family is a strong supporter of the library and has offered suggestions about purchases and programs in the past.  Marci Swanda is a retiree and current officer of the Custer Mile High Garden Club.  She is a patron of the library and has experience serving on community service boards in the past.  Both individuals seem to be good candidates.  
NEW BUSINESS:  
•	Review of Bylaws
Trustees received a copy of the current bylaws (adopted on October 8th, 2014) by e-mail prior to the meeting and received a hard-copy at the meeting.  After trustees reviewed the bylaws, Seyward moved to keep the current bylaws without any additions or corrections.  Pat seconded the motion.  The motion carried.
•	Custer Mile High Garden Club Donation 
On September 6th, the Custer Mile High Garden Club presented the library with a donation of $600 to purchase gardening related materials for both branches of the library.
•	Veterans’ Day – Saturday, November 11th
This year, Veterans’ Day falls on Saturday, November 11th.  The County has granted a Holiday on Friday, November 10th.  Pat moved that we close the library on Saturday, November 11th in observance of Veterans’ Day.  Renee’ seconded the motion.  The motion carried unanimously.

ANNOUNCEMENTS:
•	Adult Coloring – Wednesdays at 5:30 p.m.
•	LEGO League – Fridays at 3:00 p.m. 
•	ACT Prep – September 14th @ 5:30 p.m.
•	Book Chat – Thursday, September 28th @ 3:30 p.m.
•	Doris Ann in Annapolis 9/20-25
•	Doris Ann at SDLA Conference 9/27-29

ADJOURNMENT:   The meeting was adjourned at 1:50 p.m.

NEXT MEETING:  October 11th at 1:00 p.m. 

Doris Ann Mertz
Secretary/Treasurer