Custer County Library Board
Minutes
July 12, 2017									     Custer County Library 

The Custer County Library Board of Trustees met at 1:00 p.m. on Wednesday, July 12th in the library conference room.  Trustees in attendance were Bill Schreier, Renee’ Starr, Pat Hoffman, and Seyward Rittberger with Mickey Schlecht presiding and Doris Ann Mertz recording minutes.  

AGENDA CHANGES/CORRECTIONS:  Doris Ann asked to add “Trustee Replacements” to New Business. 

MINUTES
•	May 10th Board Minutes:  Bill moved to accept the minutes as presented.  Renee’ seconded the motion.  The motion carried.

TREASURER REPORT:  Bill moved to approve the treasurer’s report.  Pat seconded the motion.  The motion carried.
•	GENERAL CHECKING :   $18,885.34 as of 6/30/17

•	COUNTY SPREAD SHEET:  	Balance $105,187.46	 	48.13% expended

LIBRARIAN REPORT:    
•	Foundation – Book Sale Fundraiser
The Foundation’s book sale raised $835.79 during 2 ½ days.  The books were offered as “fill a box or bag and make a donation” except for a small shelf of local history and new books which were individually priced.  The leftover books were donated to the Hot Springs Library’s Friends group for their book sale.
•	Summer Reading Program 
The summer reading program will end next Wednesday, July 19th, with a performance by the Wambli Ska Drum and Dance Society.  Participation at this point exceeds that of last year.  A full report will be provided at the August or September meeting.
•	2018 Budget
The board voted via e-mail to approve the 2018 budget request that Doris Ann sent out via e-mail on May 11th.  The e-mail votes are attached to this month’s minutes.  The county is currently still working on its Provisional Budget for 2018.  The Auditor’s office is down by two employees during this critical time, and they may need help from other departments to handle the workload.  With the Board’s blessing, Doris Ann would like to offer to help as needed to keep the budget process on track.  (The board was agreeable to this proposal.)
•	Volunteers
The library has benefited greatly from the service of two volunteers during the Summer Reading Program.  Manning the Summer Reading Store would have been a challenge without the help of long-time volunteer, Jessica Ostrander, and teen volunteer, Hannah Marshall.  Doris Ann plans to buy them each a $50 gift certificate to thank them for their help over the summer.  

UNFINISHED BUSINESS:  
•	Library Sign 
We have received a lot of compliments about the library sign.  It is almost complete.  The key in the logo is lacking the handle, and the area around the base of the sign needs to be filled in.  We haven’t received the invoice for the second half of the cost.  We probably will not receive it until it is complete.  
•	Accreditation
Doris Ann has been working on getting some things in order for the accreditation application.  The primary items we need to work on are meeting the Trustee training requirements, having a current marketing plan, and having documentation of the latest adoption of the non-resident fee.  Renee’ will be unable to attend the SDLA Conference.  We can use webinars and the Fall Black Hills Area Librarian and Trustee training to satisfy the training hours requirement of 45 hours every 3 years.  The Board lacks 14.5 hours to meet this requirement for the three year period of 2015-17.

NEW BUSINESS:  
•	Revised “Loan Periods, Fees, and Fines for Appendix E of the Policy Manual
Doris Ann presented the revised edition of Appendix E, which shows the current loan periods, fees, and fines.  The current rate for the Non-Resident Library Card will remain at $25/year, which exceeds the 2016 per capita support from the county of $23.47.  Bill moved to approve the revised edition of the “Loan Periods, Fees, and Fines.”  Pat seconded the motion.  The motion carried.
•	Marketing Plan Draft
Doris Ann presented the first draft of the marketing plan for 2017-19.  She asked the trustees to review the plan thoroughly and e-mail her with any suggestions they might have.  She would like to present a plan for adoption at the August meeting, if possible.
•	Executive Session:  Personnel
Seyward moved and Bill seconded to go into Executive Session at 1:05 p.m.  The Executive Session ended at 1:20 p.m.  No action was taken.

ANNOUNCEMENTS:
•	Adult Coloring – July 12th and 19th at 5:30 p.m.
•	Wambli Ska Drum & Dance (closing SRP) – July 19th @ 1:00 p.m.
•	CLOSED – July 22nd – Saturday of Gold Discovery Days
•	Book Chat – July 27th at 4:30 p.m.
•	SDLA Conference – September 27-29

ADJOURNMENT:   The meeting was adjourned at 2:15 p.m.

NEXT MEETING:  August 9th at 1:00 p.m. 

Doris Ann Mertz
Secretary/Treasurer