Custer County Library Board
Minutes
December 11, 2017							     Custer County Library 

The Custer County Library Board of Trustees met at 11:00 a.m. on Wednesday, December 11th in the library.  Prior to a quorum being present and the meeting being called to order, Doris Ann showed trustees some areas of the library she is hoping to improve through the purchase of new furniture and shelving. Trustees in attendance when the meeting was called to order at 11:40 were Pat Hoffman, Renee’ Starr, and Bill Schreier.  Marci Swanda and Jim Laverick, incoming trustees, were also present as guests.  In the absence of Mickey Schlecht and Seyward Rittberger due to the Legion Lake Fire, Bill presided over the meeting.  Doris Ann Mertz recorded minutes.  

AGENDA CHANGES/CORRECTIONS:   “Replacement Trustees” was added to Unfinished Business.

MINUTES
•	November 8th Board Minutes:  Pat moved to accept the minutes as presented.  Renee’ seconded the motion.  The motion carried.

TREASURER REPORT:  Pat moved to approve the treasurer’s report.  Renee’ seconded the motion.  The motion carried.
•	GENERAL CHECKING :   		$25,184.84 as of 11/30/17
•	COUNTY SPREAD SHEET:  	Balance:  $21,983.31	 	89.16% expended

LIBRARIAN REPORT:    Trustees received a hard-copy of the library statistics for November and a hard copy of the Librarian Report discussing the topics below.  That report is attached to and is part of this month’s minutes.
•	Tiny Book Workshop
•	BHAL Training at RCPL
•	Paul Horsted Program
•	One Book SD Book Discussion
•	Book Chat
•	ACT Prep
•	OverDrive – Doris Ann provided an update on OverDrive that was not included in the hardcopy librarian report.  She signed a contract yesterday saying that CCL would join the Black Hills Library Consortium in switching to a different OverDrive collection, the current RCPL collection.  The library will be leaving South Dakota Titles to Go.  The new collection has more and different books than the current collection; however, RCPL patrons will receive priority on titles with holds.  This will primarily affect new arrivals.  The good news is there are fewer patrons making demands on a larger collection. If patrons are not pleased with the new collection, we can switch back in the future. 

UNFINISHED BUSINESS:  
•	Replacement Trustees
Bill welcomed Marcy Swanda and Jim Laverick to the Custer County Library Board for 3-year terms as trustees beginning in January, 2018.  As parting advice, he warned the incoming trustees that, in his opinion, the board needed to keep an eye on a couple of things:  the Foundation Council and the checking account balance.  He informed the group that some members of the Foundation Council seemed to misunderstand their role, have a hidden agenda, and be comfortable circumventing their Bylaws.  He also advised that the library place a priority on spending some of the funds in the checking account to improve the library because the balance is becoming significant.  In addition, Bill exhorted the Board to put in the effort necessary to maintain the library’s current Exemplary Accreditation status. Doris Ann presented Bill with a gift card to thank him for his service on the Library Board over the past 6 years, during which time we climbed from Essential to Enhanced to Exemplary Accreditation.  She explained that she and Seyward had made plans to honor Bill and Mickey at today’s meeting and present them with plants and gift cards, but the Legion Lake Fire had interfered with those plans.
 
NEW BUSINESS:  
•	County Closure
The County Commission voted at their last meeting to close all Custer County offices on December 26th. 
•	Board Education – Handout
Doris Ann provided the trustees a pocket edition, “Guide for Library Boards,” produced by the South Dakota State Library.  She advised the incoming trustees that they would be receiving board education in the future in order to help them to understand their responsibilities and to meet the Exemplary Accreditation standard of 45 hours of cumulative training every 3 years.  In the meantime, the pocket edition guide will give them a good summary of their roles and responsibilities as library trustees.
•	Library Policy Review – Timeline
Doris Ann advised the board that they would need to review the library policy before the end of 2018 in order to meet the accreditation standard regarding reviewing the policy every three years.  The board did a lot of work on the policy in 2015 and not a lot has changed since that time, so she didn’t foresee major revisions being needed.  She plans to break the policy down into sections and ask the board to review them during several meetings throughout the year.  The reviewed/revised policy could then be adopted in toto at the December meeting.  (The policy, including glossary, is 22 pages.)

ANNOUNCEMENTS:
•	Adult Coloring – Wednesdays at 5:30 p.m.
•	Doris Ann vacation – December 19th & 20th 
•	Book Chat – Thursday, December 28th @ 4:30 p.m.
•	CLOSED – December 25th & 26th and January 1st 

ADJOURNMENT:   The meeting was adjourned at 12:04 p.m.

NEXT MEETING:  The annual meeting will be held January 17th at 1:00 p.m. 

Doris Ann Mertz
Secretary/Treasurer